CONFERENCES


The Aston Court Hotel Coventry has nine function rooms and can accommodate from three to 300 people in well furnished and co-ordinated rooms. Simply choose the type of room suitable to your delegate numbers and the seating arrangement you'd like and let us do the rest. All conference rooms benefit from natural daylight and all have air-conditioning to ensure that your delegates are comfortable and able to concentrate on the business in hand.

Our largest suite, The Lady Godiva, can accommodate up to 300 people theatre style and is located on the ground floor close to our Philip Larkin and Pearl Hyde suites, as well as our restaurant and lounge bar making them ideal for all guests and for those larger meetings which may require breakout rooms. The Frank Whittle penthouse suites on our third floor offer spectacular views of the city centre including the historic Coventry Cathedrals. Our George Elliott suites are located in the original part of the hotel and offer an ideal location for smaller meetings and interviews.

You can rest assured that our experienced events and conference co-ordinator will ensure that your event will be well planned to ensure that you gain the maximum from your time with us

Table name cards
Delegate conference pads
Pencils
Iced water and cordials
Mints

Additional conference facilities include:

Flipchart with marker pens
OHP
Screen
TV
Staging
PA System
Black/Wipe Board
Video
Carousel


If you require additional AV to this, please discuss your needs with our Conference Office.

We can also provide a secretarial service for faxing, typing and photocopying at an additional cost

The Perfect Venue for Business Travellers to the Midlands.


MEETING ROOM RATES & CAPACITY
New Rates as of 01/03/07

Meeting Room
Theatre
Style
Class
Room
U
Shape
Board
Room

Dinner

Dinner Dance
Cabaret
Lady Godiva A

175

90

45

60
120
100
90
Lady Godiva B
125
50
35
50
70
60
60
Lady Godiva A&B
260
140
60
100
220
180
165
Pearl Hyde
40
24
18
20
30
24
Philip Larkin
120
60
40
40
100
70
70
Frank Whittle A

100

40

40

40

90

70

60

Frank Whittle B

30

20

 

25

25

 

 

George Elliot A

30

16

15

15

20

 

 

George Elliot B

30

16

15

15

20

 

 

George Elliot C

18

12

10

10

10

 

 

Renzis Restaurant

 

 

 

 

90

70

 


Suite/Room (meters)
Ceiling height
Power points
Area m2
Natural Daylight

Length

Width
Air Conditioning
Lady Godiva A

3.65

14

132.6

Yes

10.36

12.8

Yes

Lady Godiva B

3.65

10

97.5

Yes

7.62

12.8

Yes

Lady Godiva A&B

3.65

24

230.14

Yes

17.98

12.8

Yes

Pearl Hyde

2.31

10

36.22

Yes

6.4

5.66

Yes

Philip Larkin

2.27

10

69.13

Yes

11.58

5.97

Yes

Frank Whittle A

2.31

12

96.13

Yes

11.27

8.53

Yes

Frank Whittle B

2.31

16

32.55

Yes

8.22

3.96

Yes

George Elliot A

2.92

12

26.03

Yes

5.48

4.75

No

George Elliot B

2.92

12

23.67

Yes

5.18

4.57

No

George Elliot C

2.92

8

18.15

Yes

4.45

4.08

No


Lady Godiva A

£750.00

Lady Godiva B

£500.00

Lady Godiva A&B

£1000.00

Pearl Hyde

£300.00

Philip Larkin

£350.00

Frank Whittle A

£350.00

Frank Whittle B

£250.00

George Elliot A

£200.00

George Elliot B

£200.00

George Elliot C

£200.00


Day Delegate Package

  • Hire of Main Conference Room
    Cordials, Lt Bottles of Mineral Water
  • Pens, Paper, Name Cards and Sweets
  • Use of Flipchart
  • Tea and Coffee on Arrival
  • Two Course Buffet Lunch
  • Afternoon Tea, Coffee & Danish Pastries
  • One Hand Car Wash per Delegate

 £45 per delegate inc. VAT

Residential / 24 hour Package

  • Hire of Main Conference Room in a style
    to suit your needs
  • Cordials, Lt Bottles of Mineral Water
    Pens, Paper, Name Cards and Sweets
  • Use of Flipchart
  • Tea and Coffee on Arrival and Biscuits
  • Two Course Buffet Lunch
  • Afternoon Tea, Coffee & Danish Pastries
  • Evening Three Course Dinner
  • Accommodation and Full English breakfast
  • One Hand Car Wash per Delegate 

£ 120 per delegate inc. VAT

All the conference rooms are fitted with state-of-the-art audio-visual equipment for all your presentation and conference needs. The main conference rooms also supply break out rooms, making them ideal for meetings and brainstorming exercises.  

LCD Data and Video Projectors

LCD Projector ideally for small groups and audiences
of 50/100. Suitable for either front or back projection.                                

LCD projector rates for bigger sized events are available on request.

  £195.00

Screens

All screens available are suitable for front and back projection
and come in sizes from 6’ x 4.5’ up to 14’ x 10.5’.

Rates are available on request.

  £n/a

Laptop

Lap top computer   

   £125.00

Sound system

Small: 2 x speakers with stands, 1 x amplifier, 1 x wired
mic. and floor stand.   

    £70.00

Medium:            2 x speakers with stands, 1 x 200w per channel
amplifier, 1 x wired mic. and floor stand.    

   £85.00

Large:               2 x speakers with stands, 1 x 300w per channel
                        Amplifier, 2 x wired mics with floor stands.    

   £110.00

All prices including VAT

For further details on other Audio-visual prices, please contact the Conference & Events Office on tel: 02476 258585

The Aston Court Hotel offers delegates special day rate packages for people using the meeting room facilities, including tea, coffee and buffet lunches. We have designated, experienced meeting and conference organisers who will ensure any conference or meeting needs you have are fulfilled. They can organise your conference leaving you free to concentrate on business.

Please contact the Conference Office to discuss your requirements further or if you would like more detailed information call 02476 258585